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XStream RapidShare™ Communication & Collaboration

XStream RapidShare™ Features and Benefits (At a Glance...)

• Hierarchical administration capabilities (with comprehensive security) - XStream RapidShare is capable of hosting multiple organizations with complete security for the data/content within each organization. The structure of the hosted organization may be customized by dividing it into multiple organization units and sub-organization units.
   
  Using XStream RapidShare, everyone within an organization can use the same secure system to communicate and collaborate on projects and manage/access any type of content or files that may be used within the organization. XStream RapidShare provides full flexibility to customize and organize the use of the hosted organization. The organization and each individual organization unit can contain its own users/groups, designated administrators, user rights, and projects.
• Decentralized administration capabilities (with comprehensive security) - The access and user rights of each user and administrator may be defined at each level of the organization hierarchy. The organization and each individual organization unit may have one or more designated administrators, and each project may have a designated project manager. Each administrator in XStream RapidShare has defined rights that control the type of functions the administrator can perform at each level.
• Project-based Methodology - XStream RapidShare enables administrators to create projects in all levels of the organization hierarchy. A project provides a shared, secure workplace on the web where distributed or global teams can discuss ideas, share information, and make decisions. XStream RapidShare users can easily organize and control access to their communication and information sharing sessions by defining and working with "shared resources" organized within projects. XStream RapidShare represents each resource in a project as an object.
   
  Each project created in XStream RapidShare consists of powerful capabilities that enable users to instantly share files and documents (of all types), participate in real-time discussions and chat sessions, exchange e-mail, post messages and notifications, and much more.
   
  A member list is associated with each project so that access to it may be restricted. The person who creates a project is the project's owner by default. The owner has the ability to modify the project's user list by adding or removing members and assigning privileges to those members.
• SSL Security - Each project in XStream RapidShare can be made accessible using either the HTTP or HTTPS protocol. The HTTPS protocol provides SSL security using 128-bit encryption, providing a completely secure environment for all transactions, including file uploads/downloads.
• Self-Registration Capabilities - Users without accounts are able to self-register in the system by creating their own accounts online. An account creation confirmation e-mail (containing login credentials) is automatically sent to a user after he/she registers.
• Customize User Interface Elements - Customized welcome pages and banner images may be specified for the organization and each individual organization unit and project within the organization. A welcome page can be used for a variety of purposes, such as welcoming members to the organization/project, providing an overview and description of the organization/project, specifying milestones and deadlines, and more. A banner image may be used to show the organization's logo, a website advertisement, a headline, a combination of a logo and other text (e.g., guidelines), etc.
   
  Other interface elements (such as fonts, colors, etc.) may also be customized via Cascading Style Sheets (CSS).
• Easy Navigation - XStream RapidShare provides a Navigator Tree , which enables the user to easily browse through and access the items/components of any assigned organization or project. The Navigator Tree is automatically updated/refreshed by the system whenever changes are made to items within the organization/project.
   
  The Navigator Tree also includes the following functionality:
  • Read/Unread Status - Through the Navigator Tree, the user can see at a glance which objects/items have been changed or added since the user's last visit to the organization/project. The Navigator Tree automatically displays an Unread Mark (an envelope symbol) next to each item that has been added, changed or modified since the user last visited or worked with that item. The item can represent an object that does not contain any other items under it (such as a file, a link, a note, etc.) or a folder that contains at least one item that has been added, changed or modified. As soon as the user has visited the unread item, the system automatically removes the unread mark and displays the item with Read Status.
  • Change Icon - Project members may customize the icons that are displayed in the Navigator Tree. Members may import custom icon images to replace the default icons used for different project objects in the tree.
  • Keyword Search Facility - The Navigator Tree includes a keyword search facility for quickly locating specific objects within the tree.
• File Transfer/Sharing Capabilities - Files and documents (created using any application) can be easily uploaded to a project, organized in folders and subfolders, and shared with project members. These capabilities facilitate transfer of knowledge, sharing of training content, and exchange of ideas, best practices, methodologies, and other types of information.
   
  A project member may upload files/documents from a local or LAN/WAN drive or over the web using the built-in ActiveX component.
   
  The files/documents that are added to a project have built-in capabilities for File Locking and Version Tracking. This makes it easier for participants to work on and access the latest versions of files or documents that are part of the project. There are a number of unique features and capabilities provided for uploaded files:
  • Ownership - The file is by default owned by the person who initially created it. This means that only the owner can edit this file by default. However, the owner can assign rights (read and/or modify) to other project members as required.
  • Version Tracking - Project members can keep track of the different versions of the files that are created.
  • File Read Access - When a project member views a file (i.e. reads a file), other project members can still access it. Reading a file does not prevent the file from being accessed by others for reading or editing purposes.
  • File Edit Access - When a project member edits a file, they reserve the file, which prevents other project members from editing the same file. However, it does not prevent project members from accessing the file for reading/viewing purposes. The "automatic" reservation placed on the file (when a project member opens the file for editing) is released when the file is replaced or the changes are abandoned. Once the file has been updated, an unread mark is placed on the file as a visual indicator letting others know that the file has been modified.
  • Manual Reservation - If a project member wishes to hold a file for future editing, a manual reservation can be placed on the file. This prevents other members from editing the file until the project member has finished editing the file and released the reservation.

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